Student email and collaboration tools

The University has one primary login formats it uses, Uni ID (which will eventually replace Pheme accounts) which is in the format of [email protected]. Your password will be initially set when you accept your offer and activate your Uni ID account.

Your email address will be in the format of: [email protected]. By default, the display name of your email will display to all students and staff as your firstname & lastname followed by your student number in brackets, e.g. "Sam Citizen (12345678)".

If you are a Higher Degree by Research (HDR) student undertaking any of the following degrees you are eligible to activate a UWA research email alias:

• PhD
• Professional doctorate
• Master’s by thesis
• Master’s by thesis and coursework

You’ll retain your existing student email account, and any email addressed to the UWA research email alias will simply be delivered to your existing student email account. Official UWA notification email messages will continue to be delivered to your inbox.

The default format of a UWA research e-mail alias is [email protected], although we offer several choices based on a combination of your first name, preferred first name, middle initial and last name. The display name of your email will display to all students and staff simply as your chosen name, and your title will have "Research (Student number)" when looked for.

More information about UWA research email aliases is available here.

Your access to student email is affected if you leave the University or defer your enrolment, and after you complete your course.

• Deferred: You will retain access until you can no longer legally enrol in that course.
• Approved leave: You can retain access while not studying for a maximum of three years.
• Withdrawing: You will lose access within 28 days from the end of your enrolment.
• Cancelled course: You will lose access within 28 days from the course termination.
• Lapsed enrolments: You will lose access within 28 days from the end of your enrolment.
• Completed course: You will lose access 12 months from when you complete your course. Note: this is not the day you pass your exams, or your graduation day, but the day where your course status is recorded as completed. This means you will not be able to access your UWA student email account or collaboration tools after this time and access cannot be restored.

If you wish to keep a copy of your emails and files, you will need to organise this before your access expires.

• For your email mailbox, use Outlook from Office 365 Software to Export all Emails, Contacts and Calendar items.
• For your files, download (or Sync) your files down to your PC or Mac before your access expires.

You may wish to notify your contacts that you will no longer be contactable on your UWA email address before your access expires. Consider either:

• composing an email to your contacts letting them know of an alternative email address
• setting up an 'Out of office' response with your new contact details – instructions on doing this are available

Note: the out-of-office response will cease working once your access expires.

The University supports most mainstream devices to access your email. By default, you can access your email from any browser by visiting Student webmail. A range of online configuration guides for other apps is also available for your personal devices.

Follow these instructions to add your Class Allocation System (CAS) timetable to your Student Calendaring using the iCalendar protocol.

1. Sign in to CAS.

2. Scroll down the CAS homepage until you locate the 'Your Timetable as an iCalendar feed' section.

3. Right-click on 'This iCalendar URL' and select 'Copy link address', or similar.

4. Sign in to your Student email.

5. Click on the Calendar icon at the bottom left pane to open Student Calendaring.

6. Locate the 'Import Calendar' option on the left side of the page.

7. When the pop-up window appears, select 'From web'.

8. Paste in the URL you copied in step two, give it a name and click 'Import'.

9. After a moment your classes will appear in your calendar. Do not close your browser until it appears imported.

Note: You should check on the CAS website that your classes appear correctly in your calendar. We cannot guarantee that the information will import correctly and where there is a difference the CAS page will contain the correct information.

Further information on importing or subscribing to calendars is available online here.

Follow these instructions to add an LMS unit's calendar to your Student Calendaring using the iCalendar protocol.

1. Sign in to LMS.

2. From the Home page, select the down arrow next to your name in the top right corner.

3. Select the calendar icon in the drop-down menu.

4. Tick the relevant units to whose calendars you wish to subscribe.

5. Select ‘Get External Calendar Link’.

4. Sign in to your Student email.

5. Click on the Calendar icon at the bottom left pane to open Student Calendaring.

6. Locate the 'Import Calendar' option on the left side of the page.

7. When the pop-up window appears, select 'From web'.

8. Paste in the URL you copied in step two, give it a name and click 'Import'.

9. After a moment your classes and assessment dates will appear in your calendar. Do not close your browser until it appears imported.

Note: You should check in the LMS that your classes appear correctly in your calendar. We cannot guarantee that the information will import correctly and where there is a difference the LMS calendar will contain the correct information.

Further information on importing or subscribing to calendars is available online here.

Follow these instructions to add the UWA Student Events calendar to your Student Calendaring using the iCalendar protocol.

1. Browse to the UWA Events page.

2. On the top right in the ‘choose another calendar …’ drop-down box select ‘Student Events’.

3. Select 'View'.

4. On the bottom left-hand side, right-click on 'iCalendar' and select 'Copy link address' or similar.

5. Sign in to your Student email.

6. Click on the Calendar icon at the bottom left pane to open Student Calendaring.

7. Locate the 'Import Calendar' option on the left side of the page.

8. When the pop-up window appears, select 'From web'.

9. Paste in the URL you copied in step two, give it a name and click 'Import'.

10. After a moment your classes will appear in your calendar. Do not close your browser until it appears imported.

Note: You should check on the UWA Events page that events appear correctly in your calendar. We cannot guarantee that the information will import correctly, and where there is a difference the UWA Events page will contain the correct information.

Further information on importing or subscribing to calendars is available online here.