Policy library | The University of Western Australia

Policies

At UWA, our policies recognise our diversity and are developed to be inclusive. All policies in this library apply to the entire University Community, regardless of identity, including but not limited to people from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, people living with disabilities and people of all genders.

The glossary below contains all of the definitions for all of the terms used in all of the policies.

Glossary

UWA Policy Library Glossary

Policy Stakeholder Engagement

If you would like to take part in stakeholder engagement in policy projects for 2024, please email [email protected] and you’ll be granted access to the Policy Project Schedule for 2024 site. You can browse all the projects available to join, and sign up to as many or as few as you like. No obligation.

Policy Project Schedule for 2024

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Code of Conduct

Students and University Officials are responsible for their own behaviour and obliged to conduct themselves in keeping with the provisions of the Code of Ethics and Code of Conduct. When you become a member of the University Community either as a Student or as a University Official, you need to acknowledge that you've read and understood our Code of Ethics and Code of Conduct below.

Code of Conduct ( 1 policy )
- Code of Conduct Policy Number: UP07/6
  - Code of Ethics and Code of Conduct (doc, 324 KB)

University Behaviour

This section provides policies for the management of interpersonal behaviours.

Managing Employee Misconduct ( 1 policy )
- Managing Employee Misconduct Policy Number: UP24/2
  This policy supersedes UP16/6 Managing Misconduct.
  
  This policy is about addressing Misconduct and Serious Misconduct (that is not also considered to be Fraud and Corruption).
  
  Misconduct processes can be found in the relevant enterprise agreement. For employees not covered by an enterprise agreement, the misconduct process is set out in the Other Employees Misconduct Procedure.
  
  Approved by Vice-Chancellor
  
  Endorsed by Director Human Resources
  
  Administrator — Associate Director Employee Relations
  - Managing Employee Misconduct Policy (doc, 208 KB)
  - Other Employee Procedure (docx, 376 KB)
  - Enterprise Agreements
  Misconduct, Serious Misconduct, Disciplinary Action, Misconduct Process
Sexual Misconduct ( 1 policy )
- Sexual Misconduct Policy Number: UP22/4
  The University of Western Australia is committed to providing an environment where students, staff and visitors are valued, respected and can realise their full potential.
  
  Your safety and wellbeing is our priority. Sexual harm in all its forms has no place at our university or anywhere else.
  
  UWA takes incidents of sexual harm very seriously.
  - Sexual Misconduct Policy (doc, 249 KB)
  - Support for Sexual Misconduct
  - Medical Student Involvement in Patient Care
  Sexual Misconduct, Sexual Exploitation, Sexual Assault, Sexual Harassment, Consensual Sexual Activity
University Behaviour ( 1 policy )
- University Behaviour Policy Number: UP24/3
  This policy is about expressing the behaviours expected from the University Community in contributing to safe and secure environments in which to study, work, recreate and perform official duties.
  
  Approved by Vice-Chancellor
  
  Endorsed by Senior Deputy Vice-Chancellor
  
  Administrator(s) — Director Student Life | Chief People and Culture Officer | Associate Director Integrity and Standards
  - Report Inappropriate Behaviour Guideline
  - Disclosing or Reporting Inappropriate Behaviour

Diversity Equity and Inclusion

These policies support our commitment to representing and supporting our diverse staff and student communities, removing systemic barriers, and fostering an inclusive environment.

Achievement Relative to Opportunity ( 1 policy )
- Achievement Relative to Opportunity Policy Number: UP13/3
  - Achievement Relative to Opportunity (docx, 226 KB)
Disability and Medical Conditions ( 1 policy )
- Disability and Medical Conditions Policy Number: UP12/12
  - Disability and Medical Conditions Policy (doc, 252 KB)
  - Fitness to Study
  Disability, Fit for Work, Inherent Requirement, Reasonable Adjustment, Universal Design
Diverse Sexualities and Genders ( 1 policy )
- Diverse Sexualities and Genders Policy Number: UP12/10 - This policy is under assessment by the LGBTIQA+ Working Group and currently in Phase 1 - Triage
  - Diverse Sexualities and Genders Policy (rtf, 2 MB)
  Affirming Gender, Bisexual, Gay, Gender Identity, Heterosexuality, Intersex, Lesbian, Sexual Identity, Transgender
Diversity Equity and Inclusion ( 1 policy )
- Diversity Equity and Inclusion Policy Number: UP24/4
  
  This policy supports our commitment to proactively providing an inclusive campus, culture and services.
  
  Approved by Senate
  
  Endorsed by Vice-Chancellor
  
  Administrators —Director Student Life | Chief People and Culture Officer | Pro Vice-Chancellor Diversity Equity and Inclusion.
  - Diversity Equity and Inclusion Policy (doc, 241 KB)
Gender Balance on Committees ( 1 policy )
- Gender Balance on Committees Policy Number: UP07/09
  - Gender Balance on Committees Policy (rtf, 2 MB)
Transgender ( 1 policy )
- Transgender Policy Number: UP16/1
  - Transgender Policy (rtf, 2 MB)
  Affirmed Gender, Gender, Sex, Transgender, Transition
Web Accessibility ( 1 policy )
- Web Accessibility Policy Number: UP19/5
  It is unlawful to discriminate against a person with a disability by excluding access to information and services, including those delivered online. This policy established the support of web accessibility at UWA in an effort to reduce barriers to education and information.
  
  Approved by Deputy Vice-Chancellor Education
  
  Endorsed by Chief Marketing Officer
  
  Administrator — Associate Director Brand and Marketing
  - Web Accessibility Policy (doc, 202 KB)
  - Web Accessibility Guideline (doc, 249 KB)
  Web Accessibility, Disability, Reasonable Adjustment, Emergency Remote Teaching, University Online Learning Content, University Public Web Content

Integrity

These policies are about ensuring integrity, quality and standardisation across the University's frameworks, systems and decision making.

Acceptable Use of IT ( 1 policy )
- Acceptable Use of IT Policy Number: UP19/1
  This policy expresses your personal security requirements for safeguarding the University's reputation, its IT Services and IT Assets, as well as protecting your digital identity, security and online experience.
  
  Approved by Vice-Chancellor
  
  Endorsed by Chief Information Officer
  
  Administrator — Associate Director Cyber Security and Technology Risk
  - Acceptable Use of IT Policy (doc, 240 KB)
  - Accessing Regulated Digital Content
  Acceptable Use of IT, Digital Identity, Regulated Digital Content, Child Exploitation, Personal Device, Personal Use, UWA Digital Identity, IT Asset, IT Service
Capital Debt Management ( 1 policy )
- Capital Debt Management Policy Number: UP09/12
  - Capital Debt Management Policy (doc, 256 KB)
  Borrowing Costs, Capital Funding, Debt Services Costs, Debt Service Coverage, Endowment Investment Assets, Gearing Ratio, Identified Restricted Assets, Investment Assets, Outside Funds, Restricted Assets, Self-supported Capital Assets, University Supported Capital Assets, Unrestricted Assets, Unrestricted Income, Real Property Leasehold Interest, Long Term Real Property Leasehold Interests, Minimum Level of Unrestricted Funds
Chancellor Emeritus Title ( 1 policy )
- Chancellor Emeritus Title Policy Number: UP23/15
  - Chancellor Emeritus Title (docx, 141 KB)
Cyber Security ( 1 policy )
- Cyber Security Policy Number: UP19/2
  The Cyber Security Policy commits the University to preserving the security of its IT Assets and IT Services, and expresses risk-based cyber security practices.
  
  Approved by Vice-Chancellor
  
  Endorsed by Chief Information Officer
  
  Administrator — Associate Director Cyber Security and Technology Risk
  - Cyber Security Policy (doc, 245 KB)
  - Cyber Security
  Cyber Security, Cyber Security Control Exemption, Cyber Security Event, Cyber Security Incident, Cyber Security Risk Rating, IT Asset, IT Service, Non-privileged User Account, Privileged User Account
Delegations Framework ( 1 policy )
- Delegations Framework Policy Number: UP22/7
  This policy establishes the Delegations Framework.
  
  Approved by Senate
  
  Endorsed by the Vice-Chancellor
  
  Administrator — University Secretary
  - Delegations Framework Policy (doc, 251 KB)
  - Delegations Framework Diagram (pdf, 167 KB)
  - Delegations of Authority
  Delegation, Delegate, Delegations Framework, Delegations Procedures, Delegations Guidelines, Instrument of Delegation
Finance ( 1 policy )
- Finance Policy Number: UP20/1
  The Finance Policy expresses the financial practices of the University that have been put in place to improve how we manage financial commitments, improve our financial performance and safeguard University Funds for the support of research, teaching and community engagement. This policy is designed to be read with the financial control documents which can be found on the intranet site (see link below).
  
  Approved by Senior Deputy Vice-Chancellor
  
  Endorsed by Chief Financial Officer
  
  Administrator — AD Financial Compliance and Business Services
  - Finance Policy (docx, 213 KB)
  - Financial Control Documents
  Asset, Attractive Item, Expenditure, Financial Commitment, Intangible Asset, Revenue, Senate Member, University Funds
Honorary Degrees and Chancellors Medal ( 1 policy )
- Honorary Degrees and Chancellor's Medal Policy Number: UP21/1
  - Honorary Degrees Committee Constitution
Information Protection ( 1 policy )
- Information Protection Policy Number: UP20/2
  This policy provides the definitions, obligations and responsibilities for securing information based on its risk, legal requirements and business value.
  - Information Protection Policy (docx, 229 KB)
  Business Capability, Business System Owner, Information Custodian, Information Owner, Information Power User, Information Protection, Information Steward, Information User, University Information, University Information Management System
Investment ( 1 policy )
- Investment Policy Number: UP09/13
  - Investment Policy Statement (doc, 481 KB)
Legal Services ( 1 policy )
- Legal Services Policy Number: UP22/14
  The policy is about making sure General Counsel is informed about, and can coordinate, Legal Services for the entire University including the reporting of claims and potential claims against the University.
  
  Approved by the Senior Deputy Vice-Chancellor.
  
  Endorsed by the Director Governance and General Counsel.
  
  Administrator — Managing Counsel.
  - Legal Services Policy (doc, 229 KB)
  - Request for Legal Services
  Legal Services
Policy Framework ( 1 policy )
- Policy Framework Policy Number: UP20/4
  This policy establishes the Policy Framework and expresses the practices for policy development and management.
  
  Approved by Senate
  
  Endorsed by Vice-Chancellor
  
  Administrator — Manager Policy
  Policy, University Procedure, Operational Procedure, Guideline, School Protocol, Control Document, Policy Approver, Policy Steward, Policy Administrator, Process Expert, Process Owner, Policy Development, Policy Refresh, Policy Review, Policy Rescission, Minor Amendment, Administrative Policy, Academic Policy, Institutional Policy
Research Integrity ( 1 policy )
- Research Integrity Policy Number: UP20/6 - This policy operationalises the principles and practices of the Australian Code for the Responsible Conduct of Research at UWA.
  This policy promotes the adoption of the principles and practices of the Australian Code for the Responsible Conduct of Research (the Research Code), and to express what is meant by responsible conduct or Research.
  
  Approved by Academic Council
  
  Endorsed by DVC Research
  
  Administrators — AD Research Ethics and Integrity
  Author, Authorship, FAIR Principle, Open Access, Research, Research Adjunct Employee, Research Integrity, Research Integrity Advisor, Research Misconduct, Research Student, Researcher, Sponsor, Peer Review
Risk Management ( 1 policy )
- Risk Policy Number: UP21/16
  This Policy establishes the Risk Management Framework and the risk management practices of the University.
  
  Approved by Senate
  
  Endorsed by Vice-Chancellor
  
  Administrator — Manager Strategic Assurance
  - Risk Management
  Risk, Risk Management Framework, Risk Appetite, Risk Assessment, Strategic Risk, Compliance Risk, Operational Risk, Project Risk
Tobacco Industry Funding ( 1 policy )
- Tobacco Industry Funding Policy Number: UP21/2
  This policy prohibits the University from receiving direct funding from the Tobacco Industry.
  
  Approved by Vice-Chancellor
  
  Endorsed by Deputy Vice-Chancellor Research
  
  Administrator — Director Office of Research
  - Tobacco Industry Funding Policy (doc, 234 KB)
  Tobacco Industry
UWA Code for the Protection of Freedom of Speech and Academic Freedom ( 1 policy )
- UWA Code for the Protection of Freedom of Speech and Academic Freedom Policy Number: UP20/8 The University is committed to freedom of speech and academic freedom as fundamental to the conduct of a democratic society and to the quest for intellectual, moral and material advance in the human condition. This code is adopted in support of that commitment.

Communication and Official Information

These policies support confidentiality, reduced improper use of and transmission of official information, and protect the rights of the official information produced by members of the University Community.

Information Privacy ( 1 policy )
- Information Privacy Policy Number: UP14/10 - This policy upholds the University's aim to apply the Australian Privacy Principles to its management of your information.
  - Information Privacy Policy (doc, 233 KB)
  - Information Privacy Guideline (doc, 271 KB)
  - Privacy at UWA
  Personal Information, Sensitive Information, Information Privacy
Institutional Neutrality ( 1 policy )
- Institutional Neutrality Policy Number: UP24/5
  - Institutional Neutrality Policy (doc, 242 KB)
Intellectual Property ( 1 policy )
- Intellectual Property Policy Number: UP07/49
  This policy is about Intellectual Property and sharing of net revenues from IP commercialisation.
  
  Approved by Senate
  
  Endorsed by Vice-Chancellor
  
  Administrator — Pro Vice-Chancellor Industry and Commercialisation
  - Intellectual Property Policy (doc, 266 KB)
  - Intellectual Property Commercialisation Guidelines (docx, 260 KB)
  - Apply for a Trademark
  Computer Program, Copyright, Net Proceeds, Scholarly Works, Teaching Materials, Commercialise, Design, Originator, Patent, Plant Variety
Social Media ( 1 policy )
- Social Media Policy Number: UP23/12
  This policy provides expectations for the respectful use of Social Media by students, staff and the wider University Community. Remember, your online behaviour has just as much impact on other people if not more, and can enhance or damage your reputation.
  
  Approved by Vice-Chancellor
  
  Endorsed by Chief Marketing Officer
  
  Administrator — AD Brand and Marketing
  - Social Media Policy (doc, 255 KB)
  - Access Social Media Guidelines
  - Social Media Accounts
  Content Administrator, Non-University Social Media Account, Primary UWA Social Media Account, Social Media, Social Media Content, UWA-related Social Media Account

Fraud and Corruption

These policies support our committed to complying with all applicable laws and standards, and encourages the reporting of corrupt practices, breaches of the law and matters detrimental to the University or its reputation.

Fraud and Corruption ( 1 policy )
- Fraud and Corruption Policy Number: UP22/11
  This policy is about preventing, detecting and responding to Fraud and Corruption.
  
  Approved by Senate
  
  Endorsed by Vice-Chancellor
  
  Administrators — Director Governance and General Counsel | Chief Financial Officer | Director Human Resources
  - Fraud and Corruption Info
  Corruption, Fraud, Minor Misconduct, Serious Misconduct, Misconduct
Public Interest Disclosure ( 1 policy )
- Public Interest Disclosure Policy Number: UP22/8
  This policy upholds the Public Interest Disclosure Act, 2003 (WA) and enables you to make a Public Interest Disclosure.
  Detrimental Action, Public Interest Disclosure, Public Interest Information, PID Subject, PI Discloser

Conflicts of Interest

These policies are about reducing the improper influence and perceived improper influence, of University Officers in the performance of their official University duties.

Conflicts of Interest ( 1 policy )
- Conflicts of Interest Policy Number: UP22/12
  This policy is about identifying, managing and declaring Conflicts of Interest
  
  Approved by Senate
  
  Endorsed by Vice-Chancellor
  
  Administrators — Director Governance and General Counsel | Chief Financial Officer | Director Human Resources
  - Conflicts of Interest Declaration
  - Conflicts of Interest Info
  Conflicts of Interest, COI Declaration, Conflicts of Interest Management Plan, CIMP, Assessor, Senior Assessor
Gifts Benefits and Hospitality ( 1 policy )
- Gifts Benefits and Hospitality Policy Number: UP23/7
  This policy is about accepting, refusing and declaring gifts, benefits and hospitality, and refusing and reporting bribes and kickbacks.
  
  Approved by Vice-Chancellor
  
  Endorsed by Senior Deputy Vice-Chancellor
  
  Administrator — Director Human Resources
  - Gifts Benefits and Hospitality Policy (doc, 235 KB)
  - GBH Training (pptx, 4 MB)
  Benefit, Bribe, Business GBH, Conference GBH, Gift, Hospitality, Kickback
Investigator Financial Conflicts of Interest ( 1 policy )
- Investigator Financial Conflicts of Interest Policy Number: UP20/10
  This policy upholds our requirement to design, conduct and report on research funding under United States Public Health Service grants and cooperatives agreements to be free from bias.
  
  Make your disclosure to the FCOI Official using the Conflicts of Interest Declaration System.
  
  Approved by DVC Research
  
  Endorsed by Director Office of Research
  
  Administrator — AD Research Operations
  - Investigator Financial Conflicts of Interest Policy (doc, 234 KB)
  - Conflicts of Interest Declaration
  Conflicts of Interest, Financial Conflicts of Interest, Significant Financial Interest, Investigator

Recordkeeping

This section supports our obligation to create and keep records which properly and adequately record the performance of the University's functions.

Information Retention ( 1 policy )
- Information Retention Policy Number: UP23/10
  This Policy is about the collection, management and retention of University Information and Records in accordance with the University's statutory and business requirements.
  
  Approved by Senior Deputy Vice-Chancellor
  
  Endorsed by Director Governance and General Counsel
  
  Administrator — Manager Information Governance
  - Information Retention Policy (doc, 217 KB)
  - Recordkeeping Plan
  - Information Governance Framework
  Archival Record, Information Retention, Metadata, Non-record, Open Data, Physical Record, Record, Record Disposal Authority, Recordkeeping, Recordkeeping Awareness Training, Record Management, Records Disposal, Records in Place, Restricted Access Archive, System of Record, University Archives, University Information Management System, University Record, Vital Records

Complaints

This section upholds the rights, and in some cases the responsibilities, of Students, University Officers and members of the public who may wish to make a complaint or lodge a report.

Public Complaints ( 1 policy )
- Public Complaints Policy Number: UP22/6
  This policy is about making a complaint about the University or members of the University Community. Anyone can make a complaint in good faith on a matter within the University's authority to deal with.
  
  Approved by Senior Deputy Vice-Chancellor
  
  Endorsed by Director Governance and General Counsel
  
  Administrator — Manager Integrity and Standards Unit
  - Public Complaints Policy (doc, 229 KB)
  - Complaints Information
  - Complaint Lodgement System
  Complaint, Complainant, Respondent

Student Administration

These policies are student focused. They deal with aspects for managing student administrative matters ranging from admission to graduation. They also deal with structures to support students' academic life.

Student Administration policies ( 27 policies )
- Academic Integrity Policy Number: UP21/12
  This policy replaces UP07/21 Academic Conduct Policy.
  - Academic Integrity Policy (doc, 221 KB)
  - Schedule 1 Penalties Matrix Coursework (doc, 106 KB)
  - Schedule 2 Penalties Matrix HDR Candidates (doc, 92 KB)
  - Schedule 3 Procedures Final (doc, 97 KB)
  - Guidelines Assessment Cover Sheet for Students (doc, 206 KB)
  - Thesis Front Sole Author (doc, 599 KB)
  - Guidelines for the Editing of Research Theses (doc, 67 KB)
  Academic Integrity, Academic Literacy, Academic Misconduct, Course Material, Editorial Assistance, Editorial Intervention, Ethical Scholarship, Ghost Writing, Sharing of Course Material
- Academic Progress Policy Number: UP11/26
  - Academic Progress Policy until 31 Dec 2024 (doc, 129 KB)
  - Academic Progress Policy from Sem 1 2025 (doc, 137 KB)
- Admission Coursework Policy Number: UP16/5
  - Admission Coursework Policy (doc, 166 KB)
  - Admissions Coursework Policy Schedule 1 Pathways Table (docx, 45 KB)
  - University Admissions Coursework Procedures (docx, 92 KB)
  - Admissions Policy Appendix (doc, 416 KB)
- Australian Government Research Training Program Scholarships Policy Number: UP17/4
  - Australian Government Research Training Program Scholarships Policy (doc, 162 KB)
  - UWA HDR Stipend Allowance Conditions (docx, 3 MB)
- Cohort Monitoring Policy Number: UP22/3
  - Cohort Monitoring Policy (docx, 80 KB)
- Establishment and Award of Scholarships Policy Number: UP11/43
  - Establishment and Award of Scholarships Policy (docx, 77 KB)
- Exception Variation of Assessment Policy Policy Number: UP23/11
  This policy will be come into effect from 1 January 2025.
  - EVA Policy (doc, 190 KB)
  - EVA Appendix A Procedures (docx, 73 KB)
  - EVA Appendix B Guidelines Notes Students (docx, 78 KB)
  - EVA Appendix C Guidelines Notes Unit Coordinators (docx, 238 KB)
- Fees - Payment and Refund of Tuition Fees for Domestic Postgraduate Students Policy Number: UP07/122
  - Fees Payment and Refund of Tuition Fees for Domestic Postgraduate Students Policy (rtf, 202 KB)
- Fees - Setting Amending and Monitoring Tuition Fees for Domestic Postgraduate Students Policy Number: UP14/1
  - Fees Setting Amending and Monitoring Tuition Fees for Domestic Postgraduate Students Policy (doc, 80 KB)
- Fitness to Study Policy Number:
  - Fitness to Study (doc, 55 KB)
- Graduation - Academic Dress Policy Number: UP11/49
  - Graduation Academic Dress Policy (doc, 106 KB)
  - Schedule A Graduation Academic Dress (docx, 47 KB)
  - Tables 1 and 2 Graduation Academic Dress (docx, 19 KB)
- Incidental Student Fees and Charges Policy Number: UP07/20
  - Incidental Student Fees and Charges Policy (doc, 99 KB)
- International Student Fees Policy Number: UP21/3
  - International Student Tuition Fee Setting Monitoring and Adjustment Policy (doc, 328 KB)
- International Student Mobility Outbound Policy Number: UP16/4
  - International Student Mobility Outbound Policy (doc, 136 KB)
- Non-award Course Fees for Domestic Students Policy Number: UP07/121
  - Non-Award Course Fees for Domestic Students Policy (doc, 85 KB)
- Prizes Policy Number: UP14/15
  - Prizes Policy (doc, 128 KB)
  - Prizes Policy Schedule 1 (doc, 50 KB)
- Recognition of Prior Learning Policy Number: UP11/34
  - Recognition of Prior Learning Policy (doc, 143 KB)
  - Recognition of Prior Learning Procedures (docx, 82 KB)
- Refund of Tuition Fees for International Students Policy Number: UP21/18
  - Refund of Tuition Fees for International Students Policy (doc, 244 KB)
  Census Date, Course, Commencing International Student, Continuing International Student, International Student, International HDR Student, Packaged Course, Program, Start Date, Teaching Period, Tuition Fees, Unit, Refund
- Review and Appeal of Academic Decisions for Courses Managed by the Graduate Research School Policy Number: UP18/4
  - Review and Appeal of Academic Decisions for Courses Managed by the Graduate Research School Policy (doc, 174 KB)
  - Review and Appeal HDR Schedules (doc, 443 KB)
- Review and Appeal of Academic Decisions Relating to Students Policy Number: UP15/1
  - Review and Appeal of Academic Decisions Policy (doc, 152 KB)
  - Schedule A (docx, 32 KB)
- Rule Waiver Policy Number: UP21/6
  - Rule Waiver Policy (doc, 126 KB)
  - Appendix A Rule Waiver Schedule (doc, 61 KB)
  - Appendix B Procedures (pdf, 580 KB)
- Special Consideration Policy Number: UP11/23
  The Special consideration Policy will be replaced by the EVA Policy which comes into effect from 1 January 2025.
  - Special Consideration Policy (doc, 199 KB)
- Student Complaint Resolution Policy Number: UP07/98
  - Student Complaint Resolution Policy (doc, 149 KB)
  - Appendix A - Student Complaint Resolution - Stages and Appeal Requirements (doc, 80 KB)
- Student Enrolment Policy Number: UP18/5
  - Student Enrolment Policy (doc, 164 KB)
  - Student Enrolment Policy Schedule A (docx, 19 KB)
  - Student Enrolment Policy Schedule B (docx, 33 KB)
  - Student Enrolment Policy Schedule C (docx, 18 KB)
  - Student Enrolment Policy Schedule D (docx, 19 KB)
  - Student Enrolment Policy Schedule E (docx, 31 KB)
  - Student Enrolment Policy Schedule F (pdf, 199 KB)
  - Fitness to Study
- Student Rights and Responsibilities Policy Number: UP07/132
  - Student Rights and Responsibilities (doc, 122 KB)
- Support for Students Policy Number: UP23/14
  - Support for Students Policy (doc, 161 KB)
- UWA College Admissions Policy Number: UP23/9
  - UWA College Admissions Policy (doc, 150 KB)
  - UWA College Admissions Policy Appendix (docx, 81 KB)

Teaching and Research Training

Teaching and research training is the core business activity of the University. Policies relating to this category deal with course management, learning and teaching and research training for HDR students. They deal with aspects relating to curriculum design, structures to support the management of UWA courses, delivery of teaching and the provision of research training.

Course Management ( 13 policies )
- Academic Calendar Policy Number: This policy is currently under development.
- Coding System for Courses Unit Sets and Units Policy Number: UP07/113
- Courses - Award Certification Policy Number: UP21/7
- Courses - Coursework Dissertation Policy Number: UP15/6
- Courses - Experiential Learning Policy Number: UP17/5
  - Courses Experiential Learning Policy (doc, 144 KB)
  - Courses Experiential Learning Schedule A (doc, 99 KB)
- Courses - Institutional Collaborative Student Pathways Policy Number: UP18/1
- Courses - Postgraduate Coursework Policy Number: UP15/7
- Courses - Transition Arrangements Policy Number: UP11/36
  - Courses Transition Arrangements Policy (doc, 91 KB)
- Courses - Undergraduate Policy Number: UP17/3
  - Courses Undergraduate Policy (doc, 156 KB)
  - Courses Undergraduate Appendix (docx, 116 KB)
- Coursework Units Policy Number: UP21/5
  - Coursework Units Policy (doc, 191 KB)
  - Coursework Units Appendix A (doc, 77 KB)
- Micro-credentials Policy Number: UP19/4
  - Micro-credentials Policy (doc, 116 KB)
- Teaching Periods Policy Number: UP14/2
  - Teaching Periods Policy (doc, 136 KB)
  - Teaching Periods Procedures (docx, 125 KB)
- Timetabling Policy Number: UP10/6
  - Timetabling Policy (doc, 107 KB)
Learning and Teaching ( 5 policies )
- Assessment Policy Number: UP15/5
- Higher Education Academic Scholarship Policy Number: UP21/11
  - Higher Education Academic Scholarship Policy (doc, 113 KB)
  - Appendix 1 Assessment Policy Expectations of Unit Coordinator (docx, 82 KB)
  Academic Scholarship, Discipline, Research Active, Teaching Staff
- Lecture Capture Policy Number: UP10/9
  - Lecture Capture Policy (doc, 124 KB)
  - Schedule A Lecture Capture Procedures (pdf, 71 KB)
- Student Experience of Learning and Teaching Policy Number: UP20/7
  - SELT Policy (doc, 345 KB)
  - SELT Procedure (doc, 387 KB)
- Students Unit Reflective Feedback Survey Data and its Dissemination Policy Number: UP13/9 Student Unit Reflective Feedback Survey Data and Its Dissemination Policy has now been rescinded. Please note: UP20/7 Student Experience of Learning and Teaching has now gone live.
Research Training ( 5 policies )
- Admission to HDR Courses Managed by GRS Policy Number: UP23/13
  - HDR Admission Policy (docx, 73 KB)
  - HDR Admissions Procedures (docx, 107 KB)
- Examination of Higher Degree by Research Candidates Policy Number: UP18/3
- Graduate Research Training Policy Number: UP12/11
  - Graduate Research Training Policy (doc, 218 KB)
- Higher Doctorates Policy Number: UP11/8
- Joint Doctoral Degree Policy Number: UP21/13
  Cotutelle, Dual Award, Home University, Host University, Individual Candidature Agreement, Joint Award, Joint Doctoral Program Agreement

Academic Management

These policies deal with infrastructure to support employees to deliver the University's core business activity.

Academic Management policies ( 5 policies )
- Academic Quality Assurance Framework Policy Number: UP22/1
  - AQA Framework Policy (docx, 88 KB)
- Course and School Review Policy Number: UP20/9
- Indirect Cost Recovery on Research Grants and Contracts Policy Number: UP07/2
- Research Entities Policy Number: UP21/17
  - Research Entities Policy (doc, 115 KB)
  - Research Entities Procedures (docx, 22 KB)
  - Submit a proposal to establish or renew a research entity
- Structure of the Academic Year Policy Number: UP14/4
  - Structure of Academic Calendar Policy (doc, 118 KB)

Employment

These policies are for managing employment practices not covered under the employment agreement.

Academic Sabbatical ( 1 policy )
- Academic Sabbatical Policy Number: UP15/3
  - Academic Sabbatical Policy (docx, 235 KB)
Employment Checks ( 1 policy )
- Employment Checks Policy Number: UP09/14
  This policy is about National Policy Checks and Finance Checks. For Working with Children Checks, see the Child Protection Policy.
  
  Approved by Senior Deputy Vice-Chancellor
  
  Endorsed by Director Human Resources
  
  Administrator — AD Human Resources
  - Employment Checks Policy (docx, 212 KB)
Grievance ( 1 policy )
- Grievance Policy Number: UP24/1
  This policy is about managing and resolving grievances.
  
  Approved by Vice-Chancellor
  
  Endorsed by Director Human Resources
  
  Administrator — Associate Director Employee Relations
  - Grievance Policy (doc, 247 KB)
  - Grievance Resolution Procedure (doc, 426 KB)
  - Enterprise Agreements
  Decision Maker, Grievance, Procedural Fairness, Support Person
Leave ( 1 policy )
- Leave (excluding Long Service Leave and Parental Leave) Policy Number: UP23/4
  UWA supports the health, wellbeing and life balance of Employees through a variety of leave types. This Policy details the eligibility criteria, entitlements and conditions of the various leave types available to Employees.
  
  Approved by Vice-Chancellor
  
  Endorsed by Director Human Resources
  
  Administrator — AD HR Operations
  - Leave Policy (docx, 171 KB)
  - Find information on Booking Leave
  - Enterprise Agreements
  Deferred Salary Scheme, Emergency Management Response, Excess Leave, Family and Domestic Violence, Fieldwork, Non-participatory Period, Outside Studies Program, Reciprocal Institution, Recognised Emergency Management Body, Recognition of Prior Service, Time Off for Study
Mobility and Flexibility ( 1 policy )
- Mobility and Flexibility Policy Number: UP23/3
  This policy expresses the University's practices for supporting the Life Balance and career development opportunities for Employees.
  
  Approved by Vice-Chancellor
  
  Endorsed by Director Human Resources
  
  Administrator — AD HR Operations
  - Mobility and Flexibility Policy (docx, 167 KB)
  Career Mobility, Flexible Working, Home Based Work, Job Sharing, Life Balance, Placement, Pre-retirement, Retirement Age, Receiving Work Area, Relinquishing Work Area, Sabbatical, Secondment, Transfer, Work From Home
Organisational Development ( 1 policy )
- Organisational Development Policy Number: UP23/1
  The University aims to ensure our workforce has the capability to deliver on its present and future strategic objectives and fosters a high performing, values based organisational culture that values diversity and promotes an inclusive work environment. This policy supports the University’s organisational development practices designed to meet this aim.
  
  Approved by Vice-Chancellor
  
  Endorsed by Director Human Resources
  
  Administrator — AD Human Resources
  Academic Probation, Onboarding, Organisational Development, Performance Review, Professionally Prescribed Study, Probationary Requirements, Staff Development, Staff Grants, Staff Probation, Recognition, Reward
Parental Leave ( 1 policy )
- Parental Leave Policy Number: UP23/5
  This Policy details the eligibility criteria, entitlements and conditions that apply to Parental Leave and Partner Leave.
  
  Approved by Vice-Chancellor
  
  Endorsed by Director Human Resources
  
  Administrator — AD Workplace Relations
  - Parental Leave Policy (docx, 156 KB)
  - Apply for Parental Leave
  - Apply for Partner Leave
  Adoption, Employee Couple, Keeping In Touch Days, Maternity, Miscarriage, No Safe Job Leave, Parental Leave, Partner Leave, Peri Natal, Pregnant, Primary Care Giver, Stillbirth
Remuneration ( 1 policy )
- Remuneration Policy Number: UP23/2
  UWA supports the attraction, development and retention of high quality Employees. This policy details the various payments and allowances that Employees may be eligible for to acknowledge their value and contribution to the University.
  
  Approved by Vice-Chancellor
  
  Endorsed by Director Human Resources
  
  Administrator — AD Human Resources
  - Remuneration Policy (docx, 170 KB)
  Attraction Allowance, Base Salary, Bonus Payment, Designated Role Allowance, Discretionary Allowance, Higher Duties Allowance, Incremental Progression, Market Allowance, Overpayment, Pay Progression, Performance Allowance, Recognition, Retention Allowance, Reward, Salary Package, Salary Progression, Superannuation Laws
Special Appointments ( 6 policies )
- Appointment of Mid-career and Senior Fellows Policy Number: UP11/45
  - Appointment of Mid-career and Senior Fellows Policy (docx, 682 KB)
- ARC and NHMRC Fellows Policy Number: UP07/175
  - ARC and NHMRC Fellows Policy (docx, 208 KB)
- Award of the Title of Emerita Emeritus Professor Policy Number: UP07/118
- Honorary Appointments Policy Number: UP07/263
  - Honorary Appointments Policy (docx, 216 KB)
- Senior Honorary Fellow and Senior Honorary Research Fellow Policy Number: UP07/177
  - Senior Honorary Fellow and Senior Honorary Research Fellow Policy (docx, 174 KB)
- Visiting Appointments Policy Number: UP07/178
  - Visiting Appointments Policy (doc, 213 KB)
Talent Acquisition ( 1 policy )
- Talent Acquisition Policy Number: UP22/15
  This policy supports the University in building and maintaining a diverse, equitable and inclusive workforce through the consistent application of practices to attract, select and appoint Employees.
  
  Approved by Vice-Chancellor
  
  Endorsed by Director Human Resources
  
  Administrator — AD Human Resources
  - Talent Acquisition Policy (doc, 222 KB)
  - Talent Acquisition Guideline (doc, 716 KB)
  - Recruit and Appoint Employees
  Advertising, Appointment, Recruitment, Relocation, Sponsorship, Talent, Talent Acquisition

Engagement

Engagement ( 1 policy )
- Consultancy Policy Number: UP21/9
  This new policy has replaced UP07/204 Professional and Consultative Work Policy.
  
  For information on UWA Consult and to undertake Consultancy Work, please visit the UWA Consult using the link below, or contact - [email protected]
  - UWA Consult
  Consultancy Work, University Consultant, University Consultancy, University Time

Internationalisation

Internationalisation ( 1 policy )
- Foreign Interference Policy Number: UP22/2
  This policy reduces our risk exposure from Foreign Interference by establishing a Foreign Interference Governance Framework, including reporting and declaration requirements, as well as providing security around our international agreements.
  
  Approved by Senate
  
  Endorsed by Vice-Chancellor
  
  Administrator — Senior Officer (Compliance and Defence)
  Foreign Interference, Foreign Influence, International Activity

Advancement

Advancement ( 1 policy )
- Gift Acceptance and Governance Policy Number: UP21/10
  This policy helps to ensure UWA has a transparent, consistent and integrated approach to the solicitation and acceptance of philanthropic gifts, meetings its legal obligations as a Designated Gift Recipient and the governance of philanthropic gifts across the University.
  
  Approved by Senate
  
  Endorsed by Vice-Chancellor
  
  Administrator — AD Advancement Services
  Asset, Attractive Item, Authority Band, Bequest, Bequest Donor, Conflicts of Interest, Copyright, Donor, Endowment, Gift, Gift-in-kind, Intangible Property, Intellectual Property, Money, Personal Information, Philanthropic Giving, Prize, Scholarship, Trust, University Funds

Arts and Culture

Collections ( 1 policy )
- Collections Policy Number: UP23/6
  This policy is about managing and safeguarding artworks, cultural material and scientific specimens of the University on behalf of the University Community.
  
  Approved by the Vice-Chancellor
  
  Endorsed by the Senior Deputy Vice-Chancellor
  
  Administrators — Registrar UWA Collections | Collections Manager Berndt Museum | Curator Edward de Courcy Clarke Earth Science Museum
  Acquisition, Artwork, Collection, Cultural Material, Deaccession, Disposal, Scientific Specimens
Memorial Services ( 1 policy )
- Memorial Services on Campus Policy Number: UP22/18
  This policy provides controls for eligibility and approval of Memorial Services at the University.
  
  Approved by Senate
  
  Endorsed by the Vice-Chancellor
  
  Administrator — Associate Director Alumni Relations and Community Engagement
  - Memorial Services Policy (doc, 226 KB)
Naming and Acknowledgement ( 1 policy )
- Naming and Acknowledgement Policy Policy Number: UP22/17
  This policy provides the controls for recognising Aboriginal Cultural Heritage on Campus, and for recognising individuals and organisations who have supported the University through distinguished service and outstanding contribution.
  
  Approved by Senate
  
  Endorsed by the Vice-Chancellor
  
  Administrator — Associate Director Advancement Services
  - Naming and Acknowledgement Policy (doc, 233 KB)
  - Naming and Acknowledgement Control Document (doc, 198 KB)
Flag Protocol ( 1 policy )
- Flag Protocol Policy Number: UP16/7
  This policy provides the times and dates, and raising and lowering protocols for flying approved flags.
  
  Approved by Deputy Vice-Chancellor Global Partnerships
  
  Endorsed by Chief Advancement Officer
  
  Administrator — Manager Policy.
  - Flag Protocol Policy (docx, 213 KB)
  - Flag Calendar 2024 (doc, 260 KB)

Facilities and Services

Facilities and Services ( 1 policy )
- Acquisition of Real Property Policy Number: UP10/7
  - Acquisition of Real Property Policy (rtf, 2 MB)
Campus Space ( 1 policy )
- Campus Space Policy Number: UP22/19
  This policy is for allocating, booking, maintaining and refurbishing Campus Space, including rooms, buildings, accommodation, and sporting and recreational clubs and facilities.
  
  Approved by Senior Deputy Vice-Chancellor
  
  Endorsed by Director Campus Management
  
  Administrator — Associate Director Campus Planning
  - Campus Space Policy (doc, 229 KB)
  - Investigate Space Planning or Allocation Request Procedure
  - Leasing Space for Institutional Purposes Procedure
  Campus, Street Furniture
Permits ( 1 policy )
- Permits Policy Number: UP07/79
  - Permit Policy (rtf, 2 MB)
Travel ( 1 policy )
- Travel Policy Number: UP23/8
  This policy is about travel, private travel, travel risks, booking travel and travel approvals.
  
  Approved by Vice-Chancellor
  
  Endorsed by Senior Deputy Vice-Chancellor
  
  Administrators — Manager International Student Experience and Global Learning | AD Graduate Research School | Head of Financial Compliance | Director Health, Safety and Wellbeing.
  Travel, Private Travel

Wellbeing

Alcohol and Other Drugs ( 1 policy )
- Alcohol and Other Drugs Policy Number: UP09/5
  This policy is about managing and supporting Students and University Officers in relation to alcohol and other drugs while performing University Activity.
  
  Approved by Vice-Chancellor
  
  Endorsed by Director Human Resources
  
  Administrator — Manager Health and Wellbeing
  - Alcohol and Other Drugs Policy (doc, 208 KB)
  - Notification of Event and Liquor Consumption
  Alcohol, Drugs
Chaplaincy Services ( 1 policy )
- Chaplaincy Services Policy Number: UP12/2
  Supporting the spirituality of students at UWA is harmonious with the University's founding motto — “Seek Wisdom”; and its values of encouraging open exchange of ideas and thought, and fostering openness, honesty, mutual understanding, fairness, trust, and responsibility in social, moral and academic matters.
  
  The University is committed to supporting students with a diversity of cultural, religious and non-religious backgrounds and promotes interfaith conversation and collaboration wherever possible.
  
  Approved by the Vice-Chancellor
  
  Endorsed by the Senior Deputy Vice-Chancellor
  
  Administrators — AD Student Success and Wellbeing
  - Chaplaincy Services Policy (doc, 208 KB)
Child Protection ( 1 policy )
- Child Protection Policy Number: UP22/5
  The University of Western Australia has a zero tolerance approach to Child Exploitation. The University has strict working with children practices and promotes cultural safety for children across teaching, learning, research and community engagement endeavours.
  
  Approved by the Vice-Chancellor.
  
  Endorsed by the Senior Deputy Vice-Chancellor
  
  Administrators — AD Research Operations, AD Student Success and Wellbeing, and AD Talent Acquisition, Organisation Development and Workforce Diversity.
  Child, Working with Children, Child Safety, Child Related Work, Child Abuse, Child Exploitation
Children on Campus ( 1 policy )
- Children on Campus Policy Number: UP07/7
  - Children on Campus Policy (doc, 226 KB)
Injury Management ( 1 policy )
- Injury Management Policy Number: UP07/153
  The University is committed to assisting injured workers to return to work as soon as medically appropriate. The University will adhere to the requirements of the Workers' Compensation and Injury Management Act 1981 in the event of a work related injury, and to the requirements of the Disability and Discrimination Act 1992 in managing illness and disability for non-work related incidents. The University supports the injury management process and recognises that a successful return to work relies on the active participation and cooperation of the injured worker, the Supervisor/Manager and the general practitioner.
  - Injury Management Policy (doc, 218 KB)
  - Submit a Workers Compensation Claim
  - Report a Safety Hazard Incident or Near Miss
International Students Under 18 ( 1 policy )
- International Students Under 18 Policy Number: UP21/14
  - International Students Under 18 Policy (doc, 245 KB)
  - International Students Under 18 Accommodation and Welfare Guideline (doc, 249 KB)
  International Student
Mental Health ( 1 policy )
- Mental Health Policy Number: UP10/8
  The University has duties under the Disability Discrimination Act (1992) (DDA) and the Work Health and Safety Act (2020) to protect the rights of Students and Employees with Mental Illness, and to ensure a safe and healthy working environment. This Policy addresses the management of the Mental Health and wellbeing of the University Community.
  
  The University recognises that good Mental Health is a state of wellbeing, that helps individuals cope with the normal stresses of work and study, maintain healthy relationships and better contribute to the University Community professionally and personally.
  
  The University takes a sensitive and informed approach to Mental Health and is committed to ensuring the University Community is aware of and responsive to the needs of those who have, or who are at risk of developing, a Mental Health Problem and assisting members of the University Community to extend their Mental Health Literacy.
  
  Approved by Senior Deputy Vice-Chancellor
  
  Endorsed by Director Human Resources
  
  Administrator — Associate Director Talent, Organisational Development and Workforce Diversity
  - Mental Health Policy (doc, 218 KB)
  - Fitness to Study
  Inherent Requirement, Mental Health, Mental Health Literacy, Mental Health Problem, Mental Illness, Reasonable Adjustment
Safety and Health ( 1 policy )
- Safety and Health Policy Number: UP21/15
  This policy about managing a safe campus for the University Community.
  
  Approved by Senate
  
  Endorsed by Vice-Chancellor
  
  Administrator — Head of Safety
  - Safety and Health Policy (doc, 235 KB)
  - UWA Safety and Health Leadership and Governance Framework
  - UWA Safety and Health Commitment
  Risk Control
Serious Student Incident ( 1 policy )
- Serious Student Incident Policy Number: UP22/16
  This policy is about managing Serious Student Incidents.
  
  Approved by Vice-Chancellor
  
  Endorsed by Director Student Life
  
  Administrator — AD Student Wellbeing and Engagement
  - Serious Student Incident Policy (doc, 242 KB)
  - Serious Student Incident Procedure (doc, 699 KB)
Smoking ( 1 policy )
- Smoking Policy Number: UP07/150
  - Smoking Policy (rtf, 2 MB)
Student Housing ( 1 policy )
- Student Housing Policy Number: UP10/03
  - Student Housing Policy (doc, 225 KB)
  - Crawley Village
  Endowment, Student, Non-student, Research Associate, University Owned Residential Property
Uniforms and Protective Clothing ( 1 policy )
- Uniforms and Protective Clothing Policy Number: UP07/220
  This policy provides controls for the provision and maintenance of uniforms and protective clothing to employees.
  
  Approved by the Senior Deputy Vice-Chancellor
  
  Endorsed by the Director Campus Management
  
  Administrator — Head of Safety
  - Uniforms and Protective Clothing Policy (doc, 219 KB)

Corporate Social Responsibility

Corporate Social Responsibility ( 1 policy )
- Corporate Social Responsibility Policy Number: UP22/13
  The policy is aligned to the University's sustainable environments enabling plan of the UWA Strategic Plan and establishes our Corporate Social Responsibility practices.
  
  Approved by Senate
  
  Endorsed by the Vice-Chancellor
  
  Administrator — Chair of the Sustainability Committee
  - Corporate Social Responsibility Policy (doc, 222 KB)
  Corporate Social Responsibility, Modern Slavery, Procurement

School Protocols

Medical School ( 1 policy )
- Medical Student Involvement in Patient Care Policy Number:
  Medical students working in clinical environments are expected to be familiar with the WA consent to treatment policy, the Australian Charter of Healthcare Rights, the MD Professionalism workbook on Learning Management System (LMS), and this protocol.
  - Medical Student Involvement in Patient Care (doc, 2 MB)

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